![]() ![]() On-premise means that you back up your Google Workspace data using your own infrastructure. When do you need an on-premise backup? If you need your own backup infrastructure and have the resources to build it. If you’ve decided to use this tool as a backup, you’ll still need to store a copy of your data somewhere. ![]() For example, you can choose to download spreadsheets from your Google Drive in either XLSX or PDF formats.Īs you’ve probably understood by now, Takeout is a tool to create a copy of your data, not to store or retrieve data. The download format varies and is often customizable. ![]() You can select and download items across Gmail, Google Drive, Contacts, and other Google Workspace services. With this tool, you can download your archived data- here’s how to do it. Takeout is another of Google’s archiving tools. When do you need Google Takeout? In situations where you want to download your Google Workspace data to store it on-premise. If you want to back up your data using Google Vault, follow these steps. Vault is more expensive than third-party backup tools. Instead, you have to search for your data, export it, and import it into Google Workspace (G Suite), which is pretty time-consuming. Google Vault does not allow you to directly restore your files back to Google Drive or Gmail. It can be used to preserve your data for a long period of time. Google Vault is an archiving tool, primarily used to retain your data for legal reasons. Is Google Vault a backup solution? Not really. When do you need Google Vault? In case you need a tool to archive your data for audit or legal reasons. Backup Google Workspace Data in Google Vault That’s why the backup and sync process is vulnerable to ransomware. Also, this tool lacks advanced cybersecurity features like ransomware prevention. It doesn’t follow the 3-2-1 backup strategy, one of the best backup practices. In other words, if you need to store your data for a long time, you’ll need another tool (like Google Vault, which we’ll talk about further in the article).įrom a security perspective, Backup and Sync has some limitations. If you delete or change your data, both versions will be affected due to synchronization. Your backup space is limited to your hard drive, which isn’t enough for many businesses. While being useful for protecting your files on Google Drive and your computer at the same time, often Backup and Sync may not be the best option. In other words, your data would be stored in two copies―one on Google Drive and the other on your computer. The Backup and Sync tool allows you to synchronize your local drive with Google Drive. When do you need Backup and Sync? In situations where you need something easy-to-use and your data flow is not very intense. These tools are Backup and Sync, Google Vault, and Google Takeout. Google has a number of tools to back up your Gmail and Drive.
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